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Current Vacancies.
Job Ref:
1456
Job title:
Office Administrator - Maintenance Dept
Salary:
TBC
Location:
Newry
Closing date for applications:
12-11-2021
Reporting to:
Site Maintenance Manager
Job Role:
Administration of the Maintenance Department, working with the Maintenance Manager and the Finance Team to ensure that purchase orders and accounts are done in a timely manner.
Main Duties and Responsibilities:
-Generate Purchase Orders
-Update Weekly spend from SOP system
-Generate Goods Received Notes as per delivery dockets and file
-Any outstanding issues with Accounts regarding Purchase Orders and weekly
spend
-Place orders when necessary
-Maintain Lifting systems certs
-Risk management tracker sheets updated and managed
-Cost control calls and preparation
-File any Lab certs
-Maintain Maintenance check sheets folders needed for Quality audits (ie.
Prestart checks, Gun service checks, utility pre start check).
-Organise and generate PPM weekly reports
-Keep the office area clean tidy with all files filled away
-Attend & record minutes of weekly meeting
-Type up minutes
-Sign off completed Work Orders on Pirana system and file to relevant folders
for each department
-Control Holiday Admin
-Department Training Matrix
-Service reports
Knowledge and Experience:
Previous experience would be an advantage however training will be provided.
General Office duties including purchase ledger, data entry and filing.
Apprenticeship Opportunity available.
Skills:
Requirment to speak a good level of English
Be able to work on own initiative and organised.
Sorry, this vacancy is closed.